HOA maintenance calendar & budget planner
An HOA maintenance calendar for Atlanta communities in a few clicks. Pick what your community has, and the planner lays out a 12-month schedule with sourced Atlanta timing, tracks multi-year repaint and resurfacing cycles, and turns your own contract prices into an annual budget and a cost per home. Print it for the next board meeting or share a link.
Free, no sign-up. Your plan is saved in this browser. Prices are always yours: the planner never guesses costs.
HOA maintenance calendar & budget
Community maintenance plan
Bermuda or zoysia (warm-season)
Your community
Annual task calendar
Tap a month to turn it on or off. Enter visits per active month and your contract's cost per visit.
- Landscaping
- Pressure washing
- Painting
- Other
| Task | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Visits / mo | Cost / visit | Per year | Remove |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
UGA lists February and March as best, April possible.University of Georgia | — | |||||||||||||||
UGA lists September as best, October possible.University of Georgia | — | |||||||||||||||
UGA (bermudagrass calendar): core aerate during the active growing season.University of Georgia | — | |||||||||||||||
UGA (bermudagrass calendar): no nitrogen until soil at 4 in. is consistently 65°F and rising.University of Georgia | — | |||||||||||||||
Set months and visits to match your contract. | — | |||||||||||||||
Schedule after leaf drop; adjust to your trees. | — | |||||||||||||||
Set months to match your contract. | — | |||||||||||||||
Atlanta tree pollen typically runs from about mid-January to mid-May, so washing after it ends keeps surfaces clean longer.pollendates.com | — | |||||||||||||||
Atlanta tree pollen typically runs from about mid-January to mid-May, so washing after it ends keeps surfaces clean longer.pollendates.com | — |
Multi-year cycles, 2026–2035
For big items that come around every few years. Use the useful life from your reserve study for the cycle.
| Item | Last done | Cycle (yrs) | Est. cost | 2026 | 2027 | 2028 | 2029 | 2030 | 2031 | 2032 | 2033 | 2034 | 2035 | Remove |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Set a cycle | ||||||||||||||
Budget summary
Add costs to see the budget. Enter your contract's cost per visit for each task in the calendar above.
Sources
- Bermudagrass Lawn Calendar, University of Georgia, GeorgiaTurf (2024 edition)https://turf.caes.uga.edu/content/dam/caes-subsite/georgiaturf/docs/pcrp2024/2024_Bermudagrass_Calendar.pdf
- Atlanta, GA Pollen Seasons, pollendates.com (typical season windows; frost dates from NOAA 1991–2020 records)https://pollendates.com/georgia/atlanta/
Timing defaults come only from these sources. Everything else is set to match your contract.
Want Atlanta Home & Yard to bid this schedule? Request a bid
Made with the free planner at atlantahomeandyard.com/tools/hoa-maintenance-planner
From blank page to board packet
- Set up the community. Number of homes, turf type, and the features you maintain.
- Adjust the calendar. Sourced timing is filled in where research supports it; everything else is set to match your contracts.
- Add your prices. Cost per visit from current contracts or bids. The budget and cost per home update as you type.
- Add long-cycle items. Use the useful lives from your reserve study for repaints and resurfacing.
- Print or share. Print to PDF for the board packet, or copy a link that opens the same plan.
HOA maintenance planning questions
Recurring grounds work (mowing, beds, leaves, weed control), yearly washing of sidewalks, entrances and amenities, seasonal tasks like seeding, and the multi-year items from your reserve study such as repaints and resurfacing.
UGA's lawn calendars put spring pre-emergent in February and March and fall pre-emergent in September. Tall fescue interseeding is a fall job, and pre-emergent shouldn't go down within 3 to 4 months before seeding. The planner warns you when the two collide. More on landscaping timing.
Prices vary with the site, the scope and the year, and a made-up number in a board packet does more harm than good. Enter prices from your current contracts or bids. Need a bid? Build a scope with the scope of work builder.
Yes. It's free and vendor-neutral. Print it, share it with your manager, or use it to compare bids.
Want this schedule bid?
Send the plan with a bid request and Shay will follow up to walk the community.